Couples get overwhelmed by wedding options long before the day itself. Every venue has a gallery, every vendor a long brochure, and two people (often plus a parent or two) have to agree. The planning stalls not for lack of options but for too many of them, presented all at once.
A short deck of venues or vendors that fit the couple's date, guest count and budget makes each decision manageable, and shows you where they agree.
Narrow first, then present
Do the filtering you're best at. Rule out venues that can't hold the guest count, aren't free on the date or are well outside the budget, then present the three to six that genuinely fit. Couples trust a planner who curates.
Match the facts couples ask about
Each card has the type (venue, photographer, florist, caterer), area, price range, guest capacity and availability, with what's included as tags, like catering, a ceremony space or a second shooter. Add photos so they can picture the day.
Send it to both of them
Add each partner, and a parent if they're helping decide. Everyone gets a private link and swipes on their own, so each person's honest reaction comes through. The deck page shows each person's picks and the options everyone is interested in, which is usually where the conversation should start.
Book the tour from the shortlist
Use Book a tour for venues and Request pricing for vendors, or add Book a time so they can pick a slot on your calendar right away. Their picks arrive by email with any note they added, like "love this one, but is the garden covered?" See Let clients book a time.
One decision at a time
Send separate decks for separate decisions: venues first, then photographers, then florists. Smaller decks get answered sooner, and each answer narrows the next search.
Step by step
- 1Start a deck from the Weddings and events template.
- 2Add your best-fit venues with capacity, price range and availability.
- 3Choose Book a tour as the shortlist button.
- 4Add both partners (and anyone else deciding) and send their links.
- 5Plan tours around the venues everyone liked.
Make it look like your studio
Every plan picks a look and a color for its decks; the Bloom look suits weddings especially well. On Team plans, add your studio's logo and remove the rufl branding so couples only see you.
Questions people ask
How do wedding planners present venue options?
As a short, curated list of venues that fit the date, guest count and budget, each with capacity, price range, availability and photos, plus an easy way for the couple to say which ones they want to tour.
How can a couple choose a venue when they disagree?
Let each partner react separately and privately, then start with the options both liked. rufl shows which options everyone is interested in.
Can I send vendors as well as venues?
Yes. Each card has a type, so the same template works for photographers, florists, caterers and more. Sending one deck per decision usually works best.