Design projects slow down at approvals. A mood board or a long spec sheet makes clients feel they have to decide everything at once, so they decide nothing, and every week of waiting pushes lead times and installation further out.
Breaking approvals into small, clear decisions, one piece at a time, gets you answers faster and fewer surprises later.
One piece per card
Give each piece its own card with the room, price, dimensions, finish and lead time, with details like material or care as tags, and good photos. Lead time up front matters: it tells clients what needs a decision now and what can wait.
Approve or ask for alternatives
Use Approve as the shortlist button and Request alternatives for pieces that aren't right. Both arrive by email with any note the client added, like "love the sofa, but in a lighter fabric?" You get a clear yes on what's approved and specific direction on the rest.
Decide room by room
Send one deck per room or phase instead of the whole project. Smaller decks get answered sooner, and approving the living room first keeps orders moving while the client thinks about the bedroom.
Keep your costs to yourself
If you track trade prices, markups or vendor codes on a card, hide those fields from the client under Privacy. Hidden fields never leave our server, so you can keep one working record for each piece. See Hide fields, close links and auto-delete.
Include everyone who signs off
Add each person who approves (partners, a business owner for a commercial project) as a recipient. Each swipes on their own, and you see which pieces everyone is interested in.
Step by step
- 1Start a deck from the Interior design template, named for the room.
- 2Add each piece with price, dimensions, finish and lead time, plus photos.
- 3Hide trade prices or markups under Privacy.
- 4Choose Approve and Request alternatives as the shortlist buttons.
- 5Send to everyone who signs off, then order what's approved.
Present like a studio
Every plan picks a look and a color for its decks. On Team plans, add your studio's logo and remove the rufl branding, so every approval request looks like it came straight from you.
Questions people ask
How do interior designers get client approval?
By presenting pieces one at a time with the facts that matter (price, dimensions, finish, lead time) and an easy way to approve or ask for alternatives, ideally room by room rather than the whole project at once.
How can I speed up furniture approvals?
Send smaller decisions more often: one room per deck, lead times up front, and a one-tap Approve button clients can use from their phone.
Can I hide trade prices from clients?
Yes. Any field can be hidden from clients under Privacy, and hidden fields never reach the client's browser.